Payroll Qualification

Yes, it is possible to pay the tuition fees in your personal capacity. It is always a good idea to speak to your employer about your interest in pursuing a job-related qualification as some companies have policies in place to fund employee training and up-skilling.
The National FET Certificate (NQF Level 4) and National Diploma (NQF Level 5) qualification in Payroll Administration Services, offered by Accsys PTY (Ltd), are registered with the South African Qualifications Authority (SAQA) and accredited by the Services SETA.
Is the National Diploma/Certificate in Payroll Administration Services accredited. Accsys is a Services SETA accredited Training Provider. The qualifications are registered with SAQA.
As a Level 1 B-BBEE Service Provider, companies will benefit from the preferential procurement. Companies contributing towards SDL are entitled to skills development grants. The payroll qualification is a registered learnership. Companies can receive tax incentives from SARS for participating in learnerships. Learnership Discretionary grants may also be received from SETA. Employers can apply for Edu-Tax Back, which is a tax relief initiative created specifically for employees who are currently funding their own education or that of their dependents.
An individual with a formal qualification gains a broader perspective of the profession and can use their knowledge to add value to the payroll function and the business as a whole. The qualifications on offer will give you the skills and confidence you need, not only to grow your career in payroll but also to steer it in a direction that is aligned with your future career goals. The South Africa Payroll Association (SAPA) has professional designations which are based on qualifications and experience. It is highly recommended that you apply to become a SAPA member.
Payroll is a dynamic profession. Statutory changes are continuous. It is important that payroll practitioners remain up to date with all the changes taking place in the current with the ever-evolving Human Resource and Payroll environment.
Proven payroll experience, or Grade 12 qualification (NQF level 4), which includes:
Mathematical Literacy (NQF level 3)
English (NQF level 3)
Computer Literacy (NQF level 3).

Time And Attendance

Most of the finger print readers are IP65 rated (i.e. dust and weather-proof), which makes a difference to the price. Functionality of the reader also has an impact, and currently entry level facial readers are cheaper than full function fingerprint readers.
The final calculated hours for which employees are to be paid can be exported to any 3rd party payroll system. PeopleWare includes the formats for many of the standard payrolls on the market. Imports into non-standard payrolls is also possible, once the file layout requirement has been specified.
Automated backups are restricted to the machine the Sybase database server is running on. You may choose the frequency of the backups (daily, weekly, monthly). It's advisable to have an automated way of copying the backed up files from your database server to an external device and to test restoring your backups regularly.
PeopleWare allows unlimited companies, employees, payrolls, cost centres etc. on a single database. Systems are set up within the limits of the licence purchased, and can easily be expanded as your company grows.
Unlimited – As many shifts as you need can be set up in PeopleWare. All shifts can be customised to suit your company requirements, including shift rotation or shift sensing.
Yes, you can do daily sign offs and/or multiple sign offs before processing. All the calculated hours at the end of the period must be authorised before sending to the payroll. The hours can be checked by printing to the screen or printer.
Yes, each tab can be protected by user name and password, with the level of security customised for each user. Our system is developed to run on a secure Sybase SQL database.
The security can be achieved as follows:
  1. Allow access to all or specific modules.
  2. Allow access to specific functions within the module/s.
  3. Allow access to view/update all or specific employees by means of cost centres.
  4. Access can be revoked at any time by the administrator.
  5. Only the administrator can allow or change the access.
Yes. We also work on Microsoft Windows Professional editions 2003 Server, 2008 Server, Vista, 7 and 8.
Our system offers a single point of storage and there is no need to duplicate the information. The employee details may be captured within the Payroll module, Information module or Time module. Because PeopleWare makes use of one database for all its modules, the information may be viewed within all the registered modules. If the Accsys payroll is being used, then all employee's details should be captured using the payroll module, because the employee has to be linked to a specific payroll, variables etc. The employees banking details and financial information must also be captured and all of this resides within the payroll module. If the employees are not being paid by PeopleWare, then their details can be captured within the Time or Information modules.
Database sizes vary, as it is dependent on the number of employees, history and auditing requirements, number of readers, and other hardware which is driven by the software. We do issue minimum requirements, however operating systems and Windows are increasingly demanding on hardware, and an holistic approach should be taken.
It is an Act that seeks to redress the discrimination by some race groups and women as a result of apartheid and other similar repressive laws of the past. The government of South Africa believed that repealing these laws would not rectify the inequalities of the past. Affirmative action is then therefore the resolution implemented to try and rectify these past wrongs. The Employment Equity Act is one such act that has been passed to redress the disadvantages in employment experienced by some part of the population.
Being an Act makes it mandatory for companies to comply.
The Employment Equity Act applies to all employers, workers and job applicants, but not members of the –
  • National Defence Force;
  • National Intelligence Agency; and
  • South African Secret Service.
  • The provisions for affirmative action apply to –
  • employers with 50 or more workers, or whose annual income is more than the amount specified in Schedule 4 of the Act;
  • municipalities;
  • organs of State;
  • employers ordered to comply by a bargaining council agreement;
  • any employers who volunteer to comply.

General FAQ

An employee is excluded from contributing to the UIF if –
  • Employed by the employer for less than 24 hours a month
  • Receives remuneration under a contract of employment as contemplated in section 18(2) of the Skills Development Act, 1998 (Act No.97 of 1998), i.e. commission earners are exempt from UIF.
  • Employed as an officer or employee in the national or provincial sphere of Government
  • Entered the Republic for the purpose of carrying out a contract of service, apprenticeship or learnership within the Republic. If upon termination, the employer is required by law or by the contract of service, apprenticeship or learnership, or by any other agreement or undertaking, to send home that person, or if that person needs to leave the Republic
  • The President, Deputy President, a Minister, Deputy Minister, a member of the National Assembly, a permanent delegate to the National Council of Provinces, a Premier, a member of an Executive Council or a member of a provincial legislature or
  • A member of a municipal council, a traditional leader, a member of a provincial House of Traditional Leaders and a member of the Council of Traditional Leaders.
SDL is a levy imposed to encourage learning and development in South Africa and is determined by an employer's salary bill. The funds are to be used to develop and improve skills of employees.
  • R403 500 – 2017/2018 tax year (1 April 2017 – 31 March 2018)
  • R377 097 – 2016/2017 tax year (1 April 2016 – 31 March 2017)
Where an employer expects that the total salaries for all staff will be more than R500 000 over the next 12 months, that employer becomes liable to pay SDL.
The following employers are exempt from paying SDL—
  • Any public service employer in the national or provincial sphere of Government. (These employers must budget for an amount equal to the levies due for training and education of their employees).
  • Any national or provincial public entity, if 80% or more of its expenditure is paid directly or indirectly from funds voted by Parliament. (These employers must budget for an amount equal to the due for training and education of their employees).
  • Any public benefit organisation (PBO), exempt from paying Income Tax in terms of Section 10(1) (cN) of the Income Tax Act No.58 of 1962, which only carries on certain welfare, humanitarian, health care, religion, belief or philosophy public benefit activities or only provides funds to a PBO and to whom a letter of exemption has been issued by the Tax Exemption Unit (TEU).
  • Any municipality to which a certificate of exemption is issued by the Minister of Labour.
  • Any employer whose total remuneration subject to SDL (leviable amount) paid/due to all its employees over the next twelve (12) month period won't exceed R500 000. If this is the reason for exemption, these types of employers are not required to register to pay SDL.
  • An Additional Medical Scheme Fees Tax Credit (also known as an AMTC) is a rebate which reduces the normal tax a person pays. This rebate is non-refundable and can't be carried over to the next year of assessment. It applies for years of assessment starting on or after
  • 1 March 2014 (from the 2015 year of assessment) and is calculated against qualifying out of pocket medical expenses. It is a rebate given in addition to the medical tax credit (MTC).
  • A person who is 65 years of age or older is entitled to an additional medical aid tax credit.
  • A person who is, or whose spouse or child is a person with a disability, may claim.

Videos

How to add a new additional public holiday to PeopleWare

How to add a new employee to PeopleWare