For many organisations, access control systems are necessary to protect people, assets and location. Depending on the size and scope of the business, managing security risk often requires more than just a sign in / sign out approach.

The concept of automated Physical Identity and Access Management (PIAM) emerged as a way for organisations to manage access control effectively and efficiently to establish accountability, ensure auditability and analyse current processes and procedures in security and employee management.

Regardless of size or industry, every organisation should consider these four questions when deciding what type of PIAM system is right for their business.

1.Who can access your facilities?

The first step to understanding your access control needs is to identify the operational realities of your organisation and the people who need to access your facilities. The next step is to classify them into groups, such as employees, vendors, contractors, visitors, etc. This will help your organisation to develop a framework for assigning access rights and what information is required in order to grant certain access to your facilities.

2.What areas to you want to secure?

Does your business have various facilities or specific areas that require different levels of access? For example, should everyone who walks into your building have access to your data centre? Make a list and categorise each facility and specific area from most restricted to open access to identify areas where you may be vulnerable to security threat.

3.What behaviours do you need to track / monitor?

Access control is about more than locking and unlocking doors. It’s about managing the lifecycle of the various identities who pass through your doors. What data do you need to collect to get a complete view of who is accessing your facilities and how is this data stored? For employees, access control should be linked to HR processes that monitor and manage performance, absenteeism and employee turnover.

4.How are access privileges managed?

Consider how default access rights are assigned. A common issue in many organisations is people with access to buildings and spaces where they have never been or don’t need to go. For example, a new employee is granted all access by default, allowing them entry into areas that house potentially sensitive information such as data centres or financial records.

This “one size fits all” approach, although easier on administration, can expose your business to serious risks.­­­­­

How implementing an Automated Access Control System answers these questions

Once organisations have answered the questions above, it may become increasingly clear where potential security threats exist and what needs to be done to address identity and access management issues.

As part of our PeopleWare Time Module, Accsys offers a truly robust platform to manage access across business units, roles and processes. Our system uses biometric technology and automation to track employee time and attendance, and obtain real-time security insight to safeguard businesses from internal and external threats.

Need more info? For more information or an obligation-free presentation on our access control system, click here to contact us.